Technical Services Minutes
August 26, 1999

Present: Carol, Barbara, Judy, Theresa, Kim

1. Procedure Manual: Deadline is September 15th promptly

2. Budget: Theresa is still waiting for the budget to be released. Once the budget is released, a meeting will be held to dispense allocations to all assigned areas.

3. Hiring: Theresa is expecting to have a decision on staffing for Technical Services by the time of the first Faculty Meeting. Updated information will be given as it is received.

4. YBP: A profile has been provided by YBP: We are now awaiting the budget release, so that the library can move ahead with activating the plan with YBP.

5. Gift Books: Gifts are still being received by the library, but they are in a low priority status for processing. Working without a Collection Development person to facilitate these gifts has prompted this response to this situation.

6.MUB/Stone House Books: These stored Deweys will be relocated back into the library onto the second floor. Badly damaged Deweys will not make the pilgrimage back to the library, they will be properly put to rest.

7. CRC: This project is going very well due to the collaborative efforts of library staff and CRC staff. The CRC holdings are now being incorporated into CONSORT, which will allow records to be viewed on-line. Restrictions do apply to the CRC books, can only be checked-out by OWU students and faculty. Two of the replaced computer terminals from Technical Services will be sent over to the CRC library to further enhance the new online services. A barcode reader is already on order for the CRC library. Bernard has agreed to provide circulation training to Jan (CRC staff).

8. Supplies: Now is a good time to get those supply orders in while the money is available.

9. Communicating: From Theresa's perspective, there is a level of trust and responsibility placed upon each staff member to communicate to her things that will have potential for immediate or delayed implications for the library. As Director of the library and the Acting Head of Technical Services, Theresa would like firsthand knowledge of internal and external activities that impact the library.

10. Computer Training: Theresa encourages all library staff to take full advantage of the computer classes that are being offer by Information Systems. To be better able to maximize the use of the new computers, taking computer training classes would be a plus.

11. Retreat Follow-up Survey: Marsha and Deb will be working on this survey. Information is forthcoming.

12. Committee on Meetings: The goal of this committee is to minimize library meetings. A report will be given at the September Staff Meeting.

13. Information Literacy and Honors Course: This semester Danielle has been granted a leave to teach a course on Information Literacy. Carol Holliger and Marsha will be temporarily filling in for Danielle at the Reference desk.

14. New Faculty Orientation: Out of the 15 new faculty, 11 attended the reception for new faculty held by the library. This event was a success and will be held again next fall.

15. New Library Home Page: Theresa is encouraging everyone to take some time to view the library's home page. Faculty appear to like the fact that media can be borrowed from CONSORT and Ohio Link.

16. Ohio 5 Gov Docs Historical Cataloging Project: The Ohio 5 directors decided to use the balance of the Mellon grant to keep Ellen overseeing the gov docs project for another year. If Ellen's position is continued, Beeghly would be expected to contribute $5000 - 6,000.00 for cataloging. Ohio 5 is also seeking new funding for an extension of the Gov Docs Historical Cataloging Project. If the project is renewed Ellen will be asked to stay on for another year.

Staff Updates :

Carol is working on the Union List and is expecting it to be released soon. Carol is also conducting a Periodicals Usage Study that will allow statistical information to be compiled. This was done as a result of request from the Faculty.

Judy is working with the Gov Docs and the Docs Historical Cataloging Project. Implementing the CRC Project and hiring new students.

Barbara for July 1999: 169 Books ordered received: 171 Titles / 3 Gift Titles / 482 Historians

Kim - over the summer was able to catch up on cataloging hundreds of Historians, up to task on the CRC books, the New books, and up to task on adding item records for Gov Docs. Hiring 2 new student assistants.

Next Meeting Date: September 23, 1999 9:30 a.m.

Minutes submitted by
Kim