Technical Services Minutes
April 20, 2000

Present: Xudong Jin, Carol Holliger, Judy Orahood, Kim Strain, Barbara Wiesner

1. Head of Technical Services Report:

• The Technical Services staff will begin meeting monthly, before the all staff meeting.
• Tuesday, April 25 the Technical Services staff will go to lunch. Judy will drive.
• Statistics are due to Xudong and Theresa the first week of the month.
• Staff will introduce Xudong to their areas in an intensive introduction to Technical Services. This will begin April 24 at 2 p.m. with Carol Holliger. Theresa will attend. Other staff members will follow in this order: Barbara, Judy, Kim dates to be announced.
• Xudong will be attending the III User's Group meeting from April 29-May 2nd.
• Carol Holliger will continue to send thank you letters to donors of gift periodicals. Xudong will send thank you letters to donors of gift books.

2. Status reports:

* Acquisitions

• In April - Titles ordered: 793 Titles received; 650 Slip plan books received: 94
• Orders so far this year: 4,000 includes firm orders and slips
• Order cut off date - passed
• Slip plan cut off date - April 20
• Endowed orders - get in right away

* Cataloging

• In March - Titles cataloged: 1097; Volumes cataloged: 1322; Documents cataloged: 720
• Cataloged so far this year: Titles 9,926; Volumes 10,762; Documents 5,909
• Who catalogs what? Judy catalogs - non-DLC, original, AV, CRC at CRC, Documents, Women's Resource Center and Gay, Lesbian, Bi-Sexual Resource Center and helps out with copy cataloging. Kim catalogs copy cataloging which includes Historian, Music, Biology, Science, CRC, Reference, and Special Collections. Kim adds continuations for Documents and Standing Orders. Government Documents student workers update OCLC records and print labels, and add items. Carol Holliger catalogs the periodicals. Carol Hallenbeck catalogs CD's and scores for the Music Library.
• Kim reported she ordered 113 titles, copy cataloged 433 items. She added 412 Historians in March and April. She created 600 items or check-in records for paper, microfiche, CD and dailies for Government Documents.
• The question what are check in records used for came up. They are used for serials, documents, periodicals and a few standing orders. Should we be buying more? Since we are ordering more books this year, we may need to buy more order records, too. Xudong will investigate this issue.

* Serials

• OWU will be the library of record for 34 JSTOR titles for the consortium. Carol will be checking to make sure we have room for the 34 titles. We will be trying out ISI Basic Index. Carol is setting up the trial and Tom and Deb are overseeing it. Carol has a list of on the fly records she is cleaning up. She is continuing to work on the project to get all our microfilms and paper items on separate OCLC records in CONSORT. Currently, a test of EBSCO online is going on. There are 50-60 titles which have the 856 field that links to the EBSCO Home Page. They will need cataloged if we use them. Carol and Xudong will be doing that.

3. Review and update Objectives

• Objectives were reviewed and updated.

4. Summer projects

* Gift books

• 2,500-3,000 gift books which are stored in a closet on the third floor will be started this summer. If a Government Documents Manager is hired the gift books will probably be done by December 31, 2000.

* Dewey books

• 30,000-40,000 Dewey books stored in boxes on the second floor - Xudong will write up a proposal on how to handle those books. This project will start this summer.

* Others

• An external fund code for the electronic periodicals is needed before the fiscal year begins. This will make it possible to keep track of the spending for different formats of periodicals.

* More student help

• We need more student help, but it probably isn't possible based on the budget.

* Tech. Services budget for next year

• We will discuss this at out next T.S. meeting. We should be thinking about what we need put in the budget.

* Catalog EBSCO Online titles

• The work group looking at EBSCO Online has not yet made a decision regarding whether we will access our "free with print" e-journals through EBSCO Online. If that decision is made, Xudong and Carol will work together to catalog these e-journals.

* Historian books pick up

• Kim will set up a student to pick the books up the 1st week of each month. Xudong will let her know when to start.

* Technical Services Web Page
Postponed to next meeting.

* In-service Activities

• Edit INNOPAC records in Passport for Windows
• OML
• Others
  Postponed to next meeting.

* Add Cataloging manuals
Postponed to next meeting.

* Other Business

• If you need to call in sick or for another reason, call Xudong at extension 3258. He will write it on the calendar in Technical Services and on the brown calendar in the hallway
• We will continue with the last person to leave locking up the department and turning off the copier in the mailroom. Students can lock up if they are last.

Next meeting: Thursday, May 11th, 9 a.m. in the Kleist Room

Next minutes taker: Kim Strain

Minutes submitted by
Judy Orahood