Library Staff Meeting
October 20, 1999

In attendance: P. Burnam, T. Byrd, D. Clarke, S. Cohen, C. Della Lana, B. Derr, T. Green, C. Hallenbeck, Joy He,  C. Holliger, B. Mahle, J.Orahood, Deb Peoples, K. Strain, K. Schlichting, B. Wiesner,  M. Zavar,

Meeting started promptly at 9:00a.m.

1. Director's Report
1. Five Colleges' Information Literacy Grant
        -350,000-$450,000
        -met the October 15th deadline
        -title of grant: "Integrating Information Literacy into the Liberal Arts Curriculum"
        -part-time position (.5)
        -faculty reference grants of up to $40,000 each school, 8 @ $5,000
        -grant will cover a three year period
        1. overall steering committee
        2. each institution will have its own campus committee
2. Associate Director of Libraries and Head of Technical Services Position
       -Search process: deadline for applications December 31st, however search will remain open until position is filled
       -Search committee: consists of entire technical services staff, Paul Burnam and Theresa Byrd as chair
       -Posting of Job Advertisment: advertising in 5 Journals, the top three of which are American Library, Chronicle of Higher Education and C&RL News
       -Government Documents: will now fall under the Head of Public Services instead of Head of Technical Services
3. Ohio Five Circulation/AV Subcommittee Meeting
        -Oberlin not participating
        -November 1st is soft date for process to go into effect, January 1st official start date
4. Director of Physical Plant Search Committee
        -search finally completed, has been on going since summer
5. Meeting with the President
       -funding for Head of Technical Services confirmed
       -NCA
       -Periodicals
       -Staffing
       -looking to raise $5,000,000 in endowed funds for income for the library. Will be setting up a meeting for library personnel to talk with the President and Audrey Carter regarding our vision of what libraries will be like in the 21st century, and the things the OWU library will need
6. Meeting with The Transcript Reporters
       -funding issues
       -how we rank within the Ohio 5
7. Science Initiative
        -Science Building Committee meeting; library space issue. We have been alloted only 6,690 sq ft. According to earlier architectural plans, in a bestcase scenerio, we would have 14,000 sq ft, in our worst case scenerio, only 11,000 sq ft. The 6,690 sq ft is clearly less than the worst scenario which is a problem. Theresa has been in discussion with library colleagues (Swarthmore, Earlham, Franklin & Marshall) regarding space issues. If the space remains as currently allocated, OWU will need to lead the discussions to build a storage facility with the Ohio 5 colleges and the science collection will have to be weeded.
8. East Ohio Methodist Conference Negotiations
        -talks continue
        -Methesco's offer of housing only tempory and East conference will have to start paying rent for space
        -will need approximately 900 sq ft of schelving.
        -75% of their material we already own, so due to space limitations a weeding of their collection would be required. Because they are not sure they want this to be a permenant home, they are reluctant to do the weeding.
        - moldy books also an issue, and they will have to deal with the mold on their books
        -DePauw in Indiana an example of a joint collection which is successful
9. New Computers in Reference
       -these three computers were purchased with funds provided by Dick Fusch
10. The Budget
        -Process; there will be an open meeting for staff and Theresa will review the budget.
        -JSTOR; we will sign on in December. Contracts to be shared with Tom and Carol Holliger
11. Department Chairs Meeting
         -Extra $100,000 in operating budget from financial aid discounting will result in some program enhancements and p.c. labs enhancements
         -Board meeting; faculty is concerned that the collegial atmosphere is being threatened by recent actions and that trustees are closing discussions of interest to the faculty
12. Teaching and Learning Committee Meeting
         -T&L and Cultural Affairs committees have combined
13. MLK Committee Meeting
         -Theresa working with the Delaware City
2. OWU Library System Objectives for 1999-2000
        -please read the multi-page handout; this will be discussed at the next staff meeting
        -Deb Peoples will share her definitions of goals and objectives with the staff
3. Union List of Serials
         -Carol Holliger stated that this document has been completed and will be delivered to the branch libraries today
4. Ohio 5 Advanced Citation Module
         -AT&T grant:
           1. basic modules are up
           2. now needing the advanced modules.
           3. wanting to extend these to hyperlinks for style manuals or citations
         -The Ohio 5 Information Literacy committee will be meeting today regarding this
5. Problem Patrons
        -staff need to be more proactive and attentive to patron complaints, remember to file action reports on incidents, and call public safety if necessary. We have recently had two community members using our equipment. Public safety has handled this problem.
6. Computer Training
         -Theresa encourages staff to take courses
         -Kyle Hanser leaving OWU
7. Schedule of Meetings
   -arranged so no one should have more than one library meeting per week
   -see e-mail listing upcoming meetings
8. Ohio 5 Committee Meetings
1. Collection Development (Paul Burnam)
                -meeting held at Kenyon. Morning session discussions on microform holdings, with interest in shared holdings; cooperative collection development process.
                -afternoon session spent discussing Yankee Book Peddler, how to do efficient ordering with the slip plan, and integrating these items into our databases. David Swords of YBP described the process.
2. Media (Chuck Della Lana)
             -group heard an update on video conferencing with Kenyon/Denison as part of a distance learning experiment. Will offer two art and two foreign languages.
             -next meeting at Kenyon on Nov.17
3. Information Literacy (Danielle Clarke already reported, see above)
4. Government Documents (Joy He)
        -Met on Sept 30, Mellon grant application asking for funding to continue for 3 more years
        -Children Bureau cataloging
        -Wooster primarily responsible for cataloging "c"; OWU has very few
        -next meeting Nov 16th
9. OhioLINK Committee Reports
         (Marsha Zavar)
         -discussed innovative enhancements in Pcirc
         -U.S. Cargo, on going problems with staff turnover and damage to books
         -Cincinnati public libraries interested in joining, big public libraries showing interest in OhioLink
         -next meeting in Nov.
10. Public Services Report
         -New scanner in AV, capable of digitizing slides, photos and film
         -library workshops continue and are well attended
11. Technical Services Report
          No news
12. . Other business
• Bonnie - GLCA statistical report
  -Staff life funds down to $40.00; notices will be being sent out by Hilda, please pay your dues
  -deadline for manuscripts for Friends of the Library newsletter for fall is this month
• Susan - United Methodists semi-annual meeting here this Saturday
• Kay -Time capsule opening changed from May 1, 2000 to Alumni weekend. Some stated concern that it will be opened when the students are gone.
• Chuck - on his way to a conference in Las Vegas
• Marsha - staff lounge clean up sheet, please sign up
• Tom - Chess update, published games

Guest Speaker, Dr. Kathryn Ogletree, Director of Minority Student Affairs

Respectfully submitted,
Bonnie Mahle
11/16/90