RILO Meeting Minutes
10/29/99

Present: Burnam, Clarke, Derr, Green, Hallenbeck, He, Holliger, Carter Peoples, Zavar

I. Library Director (Theresa was at Oberlin, attending a Five Colleges of Ohio Library Directors' Meeting)

II.    Reference
       A. Paul will talk to Diane Manns to set up a date for a library instruction workshop in Hayes Hall. Danielle and Marsha will conduct two citation workshops on Wednesday, 17 November (at 4 and 7 pm)
       B. Tom and Paul have gone over the revised Reference Collection Development Policy (appendices attached to agenda).
       C. Tom has received a "Suggestions and Comments" memo requesting that food be allowed in the library AND that food be available for purchase in the library. This suggestion prompted a lively discussion about the pros and cons of food in the library. Questions which arose included: Is the current "No Food" policy enforced by all staff members? If we did add vending machines, in which area of the library would they be placed? If we find a suitable place, how can we restrict food to that area only? This matter needs further study.

III. Online
      A. Tom explained that the WWW version of CARS is an improvement over the DOS version. Unfortunately, this new version is only available to faculty and advisors, not to staff. It is valuable because it provides class lists on which each student is hyperlinked. You can click on a student's hyperlink to see what other classes he or she is taking. The link to CARS is on the Current Student Faculty page which is the second screen from the new OWU home page.
      Tom suggested that we email Jason LaMar, Director of Web Services, to register our complaints about the re-design of the OWU homepage. Several people explained the calls they have received from faculty who wondered what happened to the Library Home Page.
      B. Paul attended training in Biological Abstracts at Denison. A representative from Biosis was the instructor. Networking problems interrupted the session. Paul will forward printed instructions to the rest of us when he receives them.
      C. The two new webstations have been completely hooked up to the printer in the Reference Area. Tom verified that Adobe Acrobat has been installed on them as well.

IV. Information Literacy
      Danielle reported that revised directions resulted from her last Five Colleges of Ohio Information Literacy Meeting at Kenyon on 20 Oct 99. The online tutorial module for which OWU is responsible will be called an "in-depth" module and will explain various citation formats so that students will recognize and understand them. The module will not attempt to teach the students complete documentation styles; that is the responsibility of the faculty, according to the committee. Another meeting of the Online Tutorial Workgroup will be scheduled.

V. Government Documents
     A. Joy distributed a list of Full-Text Databases which are now available as online resources in government documents. Deb suggested that under THOMAS Joy add a brief description of this database.
     B. Joy asked the question: Should new online government databases be listed under "Research Databases" on the Library Home Page in addition to being listed under "Governmental Information?" The group decided to integrate government documents databases with our current list.

VI. Interlibrary Loan
      A. Marsha will place the State Library of Ohio notebook she has circulated to us all out at the Reference Desk for ready reference.
      B. Monday, 29 Nov 99, will be the last day for interlibrary loan requests.
      C. Helpful Hint: If a student needs microfiche which we don't have, the State Library will produce a copy and send it to us. The student may keep this microfiche copy.

VII. Technical Services
       A. Carol Holliger brought the multi-CD-ROM set of the National Geographic Magazine which was recently donated by Paul Kostyu, Journalism Department. She asked for ideas about how to prepare it for use. The group recommended putting each CD in its own jewel case and storing them in the CD-ROM cabinet in the Reference Area.
       B. The Union List is now on the OWU Libraries Home Page, thanks to Joy.  Carol called the Delaware County District Library and METHESCO to inform them of this fact.

VIII. Other Business: Several people expressed concern of the vast quantity of printing paper which is being used. Several aspects of this problem were discussed. Students help themselves to paper in the feed tray of the laser printer to use for printing their papers in the microlab. Carol saw a student remove paper from the microfilm reader/printer tray on the lower level.
        Students make many, many copies-some of which they leave behind-often without a care because there is no charge. Students have figured out a way to connect to the Reference Area laser printer from the microlab so they can print their papers for free rather than supply their own paper. One possible solution was discussed: Remove the paper from the Reference Area laser printer. Create signage to explain that students must supply their own paper if they want to make prints. Marsha volunteered to create a clever sign which would begin to prepare students for this new policy which could begin at the beginning of Spring Semester.
Paul will call the Grant St. John company about the possibility of adding a multiplexer tray to the Reference Area laser printer to enable students to make double-sided copies. Deb suggested this logical step in a plan to save paper.

IX. Next Meeting: Friday, 10 Dec 99 @ 9:00 am in Green Room
      A. Convener: D. Clarke
      B. Minutes: B. Derr

Submitted by Danielle Clarke
11/2/99