Public Services Council Meeting
March 30, 2001

Present: Paul Burnam, Deb Carter Peoples, Danielle Clarke, Chuck Della Lana, Bernard Derr, Tom Green, Carol Hallenbeck, Joy He, Carol Holliger, Marsha Zavar

1. Announcements & General Information Sharing
1. Citation Workshop: No participants.
2. National Library Week: DCP created flyers @ $1.50 each.
3. Data projector demos: A vendor will demonstrate several sizes and styles, especially ceiling mounted, on April 3 at 1:30 pm in AV27.
4. Confidentiality of Circulation Records: A recent incident (at DEN) has strengthened our resolve to insure that our student workers know and understand the importance of keeping our circulation information private. CND and BLD do not train their service desk student employees how to call up a patron record. BLD fears there might be a way to find out patron information without needing a password; he will contemplate this problem further.
5. High School Students Who Are Taking OWU Courses: May Request ILL loans (often happens in English 105 classes). In addition, these HS/OWU students may check out up to 250 books and use databases off-campus. Access from OhioLINK is the only way to Lexis-Nexis. JH will provide a clearer link to non-dataware interfaces.
6. Beeghly REF Laser Printer: Several changes have been made
1. Duplexer has been turned off. No more double-sided copies. TSB made the change.
2. Print quality has been turned up to BEST. TSB made the change.
3. Do not discourage students from printing term papers or resumes on the laser printer.
4. 15,000 copies were made in the Economy mode on the first printer-cartridge.
5. When there are problems with the laser printer:
1. Try figure out which workstation is generating the
2. Test the workstation to see if it is configured correctly.
7. Millennium Computer Needs: TAG prepared a chart of all the public service computers. His recommendations:
1. Replace 39 computers, 16 monitors, 3 printers, and install 22 RAM upgrades=$56,000.
2. Conservative Readjustment (Replace 17 computers, 6 monitors, 0 printers, and install 21 RAM upgrades)=$23,000.
3. TSB will present both plans to the Provost.
8. Music Branch Manager Position:
1. At this time, we don’t have approval for a replacement search.
2. TAG has prepared a timeline for what we need to do to start a new person on 6 August 2001.
3. Volunteers for the Search Committee are welcomed.
4. Job description is in draft form now.
2. Copyright Team Update (BLD, DCP, CND, TAG, MLZ)
   A policy on reserves (with OWU procedures) will be presented to the Faculty who will be encouraged to abide by the rules just as OWU staff will. OWU staff will seek copyright permissions.
3. Vision Statement Team Update (CHH, PDB, DCP, CND, TAG)
   Carol Holliger is the Team-Leader. She reported that the team is still working in the "concept" stage. A sub-committee is revising the Vision Statement. Diverse ideas are represented on the team.
4. In-Service Training Ideas
   It is now time to plan our training sessions for the week of 13-17 August. TSB thinks we should consolidate all training experiences in the one week. Various suggestions were discussed:
• JH would like to learn how to "run lists" in the TS staff mode.
• TSB wants to concentrate on UCITA (licensing).
• CND would like to learn cataloging short cuts.
• MLZ would like a workshop on Millennium software.
• CHH would like to learn more about citation formats.
• TAG offered to teach a session on Personal Digital Assistants, possibly with the assistance of Patty Bisker, InfoSys.
• CHH wants to learn how to do primary research in our OWU collections.
• CHH would like to discover the very best places to look for statistical data (online and print). JH could teach the online session.
• PDB wants to lean how to make netLibrary downloads more readable.
5. Review Public Service Objectives
   Each PS staff member explained those objectives which have been met and those which persist:
• CND: (sorry, Chuck, I need help with yours)
• BLD: New Reserve Policy. Need another reader/printer in periodicals (Bell/Howell).
• JH: Two student workers, experienced in Gov Docs, will graduate in May. This is a real problem for training new students.
• DC: Information Literacy grants continue.
• MLZ: LDR (local data records) will be entered this summer.
• CGH: Shifting the Music Branch collection in exam week and training her replacement.
• JH: Homepage maintenance (as a result of her Ohionet FLASH workshop). We need software to count visitors to our homepage (a priority which Tony Smith, InfoSys, knows about).
• PDB: Changed his publication of an article to ongoing research.
• MLZ: ILL computer needs to be reconfigured before she can use the new scheduling software.
• PDB: Move the REF desk slightly. Continue to explore new desk purchase.
• JH: Outreach—Joy will go back to ECON in the last few weeks of this semester and next fall in PE.
• DCP: Has begun weeding the Science Branch. Needs a working copier and more custodial cleaning.
6. Technical Service Reports
   CHH reported that she is working on adding a range of years on OCLC records. Periodical student workers should be on duty when scheduled; if they are AWOL, please report them to Carol.
   The Journal of Economic Perspectives 1998-1999 is on reserve.
   Remember to use "Item List" to find all data on an issue.
7. . Other Concerns
   PDB: CLASSMATE is gone, as of 30 Mar 01. Cost of access to Beilstein is prohibitive.

Next Meeting: Friday, May 11, 2001
Next Minutes: Chuck Della Lana

Minutes submitted by
Danielle Clarke